UNITED NATIONS EGYPT
JOB DESCRIPTION
Human security through inclusive socio-economic
development in Upper Egypt
A joint initiative
of UNIDO, UN Women, UN-Habitat, ILO and IOM
Post Title: Administrative Assistant
Duration: 1 year (with possibility of
extension for up to three years)
Date
Requested:
starting in March 2013
Duty station: Minya (Egypt), with possibility of travel to Cairo
Counterpart: Egyptian Ministry of Local Development
Project Background:
The push towards democratic reform and good
governance after the removal of the Mubarak regime guarantees long-term
socio-economic benefits to Egypt. Nevertheless, in the short-term the
post-revolution transition witnessed a sudden economic downturn that
exacerbated both poverty and unemployment, particularly in Upper Egyptian
governorates. The project will strengthen the economic security of vulnerable
communities in five mother villages and selected satellite villages in Minya
through creation of more and better employment opportunities and increased
employability of the local labor force, while contributing to mitigate threats
to environmental, personal, community and food security. The project will
capitalize on the combined resources of several UN agencies and will work
through local government, civil society partners and community structures to
serve at least 18,000 beneficiaries to become more economically active and
self-sufficient, and to support target communities to become more inclusive and
gender responsive as they play an active role in the creation of sustainable
employment opportunities; in addition, at least 10,000 people in target
communities will benefit from neighborhood upgrading projects in disadvantaged
areas. The project will capitalize on the combined resources of the UN agencies
and will work through local government, civil society partners and community
structures to:
·
implement at least 20 locally conceived
priority interventions to counter threats to human security, mainly in the area
of economic security;
·
enhance employability of at least 5,000 men
and women through skills enhancement and matching with private sector needs;
·
implementation of labor-intensive neighborhood
upgrading projects in disadvantaged areas;
·
introduction of innovative high-productivity,
environmentally friendly agricultural techniques to the benefit of at least
3,300 small farmers, delivered through a value chain upgrading approach to
foster market access on behalf of micro and small agricultural enterprises;
·
transfer of productive assets combined with
technical assistance to at least 3,000 vulnerable women for income-generating
activities;
·
improve access to financial services for at
least 8,000 vulnerable women;
·
train at least 2,000 vulnerable mothers on
health and nutrition issues;
·
train and organize local youth through a youth
volunteer service to engage them in the implementation and scaling up of
quick-impact activities.
The program is a joint initiative of UNIDO, UN Women, UN-Habitat, ILO and IOM. UNIDO will act as lead agency.
Duties:
Under the supervision of the Joint Programme Manager,
the Administrative Assistant will be responsible for the provision of the
administrative and clerical assistance to the Project team. The project team
is composed by a Joint Programme
Manager (JPM), a Monitoring and Evaluation officer, a
communication officer and two assistant programme officers (the whole project
team will be based in Minya). Specifically, s/he is expected to carry out the
following duties:
1.
Provide administrative support to all daily management, planning, implementation and
coordination of the project activities;
2.
Responsible for drafting, pre-screening and filing all project correspondences;
3. File and archive
relevant documents (tender dossiers, proposals, evaluation reports, documents
related project personnel, consultants, etc.);
4.
Assist the JPM, if needed, in the
preparation of project implementation plans and progress reports;
5.
Assist in the liaison with
suppliers on issues of procurement of goods/services.
6.
Keep systematic records of the procurement
of goods/services
7.
Keep records on calls for proposals
(if any are issued by the project) for the selection of potential service
providers, and ensure the preparation of clear evaluation procedures.
8.
Initiate procurement processes by
developing or facilitating development of tender documents (i.e. terms of
reference, request for proposals, price schedules, technical specifications
etc.);
9.
Provide logistical support to
UNIDO staff, and international project consultants, for travel arrangement as
per project implementation plans with required budgets and human resources, and
progress reports;
10. Coordination of weekly/monthly progress meetings with main
stakeholders.
11. Assist in the planning and organization of project steering
committee meetings including drafting of agendas, circulation and preparation
of reports.
12. In line with UNIDO procedures maintain records of project
deliverables, documents, files, equipment and materials that are part of the
project.
13. Other duties assigned by the JPM.
REQUIRED QUALIFICATIONS AND
COMPETENCY
Required Experiences
and qualifications:
- University degree in political or social sciences, international relations or business administration;
·
At least 8 years of administrative,
financial and clerical experience, ideally with development projects;
·
Excellent command of office software, such as word processors, spreadsheets, databases;
·
Proven ability to draft, edit, and
produce written communication;
·
Proven knowledge of UN organization project/programme management processes
and procedures is an additional asset;
·
Experience working with Government,
donor and civil society, international organization would be a strong asset.
Required Skills
·
Strong interpersonal and
communication skills
·
Excellent networking skills
·
Planning and organizational
skills and ability to work under pressure
·
Result oriented, self-motivated,
ability to work with minimum supervision
·
Team oriented work style
·
Excellent writing and
editing skills
·
Ability to take decisions
·
Strong computer skills
(Microsoft office, Internet, email).
Required Language: Fluency in English and Arabic.
Reporting language: English
Candidates
meeting the above requirements are requested to submit the below via email to office.egypt@unido.org,
specifying in the subject line “Administrative Assistant, Human Security”
1. Updated
CV (max 3 pages) and cover letter (max 1 page)
2. Scanned
copy of passport
3. Scanned
copy of latest academic certification (in English language)
Deadline:
March 9th, 2013.
Interested
applicants whose profiles do not match this job description should refrain from
applying. UNIDO will contact shortlisted candidates only.
